UnitBuddy helps owners corporations keep decisions, finances, maintenance and documents visible in one place—without replacing your strata manager.
No credit card · Free demo building
14 years in one NSW buildingStill used in the building that started it.One owner needed the record to survive the next AGM. The next treasurer inherits a login, not a laptop. Read the origin
Mail sent to the building’s own address lands in UnitBuddy. The system reads each message, writes an overview, keeps every attachment and automatically creates the record it describes: a quote, an invoice, a report, a vote or a work request. Nothing is lost in a personal inbox, and the committee can compare, approve and find it again.
Brightline Painters
Lobby repaint quote
LiftCorp Services
Invoice INV-2214
Lot 12
Re: Motion 4, lobby renovation
Fire Safety Partners
Annual fire safety statement
The system writes an overview of each email and pulls amounts, dates and every page of its attachments into the record. Nobody re-keys an invoice.
The system creates the record and files it against the request, compliance item or operation it concerns, linked both ways. No email waits for someone to copy it across, so nothing slips through.
Forward a whole email chain and the system counts every vote in it against the motion, while quotes line up side by side. A decision starts from one view instead of a reply-all thread.
Admin, capital and reserve money belong where the whole committee can see them. UnitBuddy keeps balances, levies and spend in one shared view — and owners see only what they should. The next treasurer inherits the same picture.
Balances, levies and spend stay visible. Handover is a login, not a hunt through last year’s files.
Fee creep, short funds and quiet overspend surface during the year, while the committee can still act.
When owners can check their share themselves, the committee spends less time forwarding numbers and more time deciding.
Motions, minutes and by-laws stay with the building. The next committee — and the next owner — can still find what was decided, instead of reconstructing it from email.
| Date | Meeting | Motion | Result | Votes |
|---|---|---|---|---|
| 12 Mar 2025 | Approve lift modernisation quote | Passed | 4–1 | |
| 12 Mar 2025 | Engage new cleaning contractor | Passed | 5–0 | |
| 28 Feb 2025 | Adopt 2025–26 budget | Passed | 32–8 | |
| 28 Feb 2025 | Special levy for facade repairs | Deferred | 18–22 | |
| 15 Jan 2025 | Renew building insurance with QBE | Passed | 5–0 |
Votes, outcomes and minutes remain after the secretary steps down. They do not leave with a personal inbox.
Pet, parking and renovation rules become a search the committee, owners and manager can share.
What you passed last year is still findable when a parking or pet question comes back.
Lifts, water, gates and works update in one place. Owners and committee look at the same board — so updates stay consistent and the committee spends less time repeating itself.
Operations, reliability trends, and maintenance readiness
Uptime
100%
90 days
Longest streak
90
days
Downtime
0
days
Incidents
0
outages
Score
93
Strong
Status timeline
Day-by-day operational state · 90 days
Reliability score
Strong · 100% uptime
0 incidents · Stable trend
Recent status changes
Operational
Service complete — returned to service
Under maintenance
Quarterly inspection · Schindler
Scheduled
Planned downtime window posted
Operational
Facility added to system
A shared view for lifts, water, gates and works. Everyone sees the same update.
An outage or all-clear in one tap. Owners and committee look at the same status.
Benchmark levies, insurance and contractor spend against similar Australian buildings before you renew.
Trends, budget versus actual and capital gaps show up during the year. The committee can walk into renewals and the AGM with a picture that is already current.
Financial Tools
Explore, analyse and plan your building's finances
Trend Analysis
Budget vs Actual
Seasonality
Contractor Insights
Building Health
Data Explorer
Ten-Year Plan
Transaction Audit
Expense breakdown
Drill into categories · FY 2024–25
Capital Works
$142,000
▲ 4.2%
Repairs & Maint.
$112,500
▼ 1.8%
Mgmt. Fees
$75,200
▲ 2.1%
Insurance
$54,800
Utilities
$36,400
Cleaning
$29,000
Legal
$18,600
Other
$14,200
Money flow
Last 12 months · thicker = higher spend
Trends, budget vs actual and seasonal spikes make overspend visible early, while there is still time to respond.
Compare this year to last, spot outliers and duplicates, and renew with the trend in front of you.
Plan major works against the sinking fund you already track — inside the same system.
Water shutdowns, AGM packs, special levies and fire drills live on a permanent timeline, with who saw them. The committee can show what was sent — and owners can find it later.
Emergency: Water main shutdown · Levels 3–5
2 hrs ago · 38 lots · 31 read · 24 acknowledged
Fire drill — Saturday 10am
1 day ago · Whole building · 52 read
AGM pack & voting now open
2 days ago · All owners · 41 read · 18 voted
Visitor parking rule reminder
1 week ago · Whole building · 60 read
Read receipts and acknowledgements sit with the notice, so the next conversation starts from a record.
Target notices to the levels or lots that need them. Less noise, clearer follow-through.
AGMs, works, by-law updates and emergencies remain with the building after the secretary changes.
By-law issues, noise complaints, water damage, insurance claims and tribunal matters stay logged with severity, status and people involved. The next committee inherits dates and context, not a reconstruction job.
By-law breach: short-term letting · Lot 8
10 Apr · Severity: Major · Open · NCAT prep
Incident: parcel theft · lobby mailroom
6 Apr · Severity: Moderate · Open · 3 reports linked
Insurance claim: level 3 water damage
2 Apr · Severity: Moderate · In progress
Noise complaint: unit 1204 after 11pm
20 Mar · Severity: Minor · Closed · Warning issued
Noise, pets, short-term letting and common-property misuse logged with a trail, so follow-up is based on the file.
When packages go missing or security fails, a timestamped incident file is there if the matter needs to go further.
Insurance claims, inspections and tribunal matters keep their history across committee changeovers.
Service dates, invoices, warranties and contractor spend sit on the building. Renewals and repairs start from last year’s file, not a search through email.
Contractor spend · YoY
LiftCare Pty Ltd
14 jobs
AquaPump Service
6 jobs
GreenClean Co
48 jobs
FireSafe NSW
4 jobs
Asset register
Lift A · Schindler
Service due 22 Apr
Fire doors · B1–B2
Inspection 28 Mar
Booster pumps · plant
Warranty to Nov 2027
HVAC · rooftop
Filter change overdue
Contractor spend, frequency and year-on-year change in one place, so renewals start from the trend.
Lifts, pumps, fire doors, HVAC — service dates, reports and warranties attached to the asset.
Linked jobs, invoices and inspections mean the next failure continues the file.
Pull finances, owners, decisions, notices and the full record as CSV or JSON — anytime, as often as you need. No tickets, no limit. Export daily if you want.
Export building data
Avion · Wolli Creek NSW · Unlimited exports
Open CSV in Excel or Xero for audits and AGM packs. Use JSON for backups and migrations. Both, whenever you want.
Today, tomorrow, every week. There is no fee, no quota, and no one asking you to justify it.
If you ever switch tools, the building keeps its history in files you already own.
Get started
Open the free demo or book a tour. You will see how committee and owners share the same record — finances, decisions and day-to-day status.
Name the building, set the state, invite the committee. Owners join when you open the door. No six-week implementation project.
Import finances, by-laws, minutes and contractor records. The vault becomes searchable for whoever comes next.
Notices, motions, fund health and owner questions from a shared record that survives the next election and manager handover.
FAQ
Owners corporations and strata committees of Australian apartment buildings — especially volunteer committees that want finances, decisions, notices and documents in one place owners can also see.
No. UnitBuddy is standalone software for the building. You can run it with a manager, without one, or alongside one. It is not a manager portal and does not require their data feeds.
From $199 per year for the whole building. Explore the free demo building with no credit card. See unitbuddy.com.au/pricing for current plans.
Yes. Lot owners get a real view of the building: finances (their share and how the scheme’s money is used), operations, work orders and what is happening day to day. Committee keeps the full picture; owners stay informed so they understand the building instead of chasing the secretary for updates.
In your building’s UnitBuddy workspace. Export finances, owners, decisions and more as CSV or JSON anytime, as often as you want — no support ticket required. The product is designed so the record survives committee changes and manager handovers.
All of them. UnitBuddy works for strata schemes in every Australian state and territory: NSW, VIC, QLD, WA, SA, TAS, ACT and NT. Terms follow your state’s law, such as by-laws or rules and admin fund or administrative fund.
